Sponsoring J-1 Scholars

J-1 scholars can be assigned to different categories that designate different types of educational and cultural activities. The appropriate J-1 category will depend on the individual's primary purpose or goal in coming to Tufts and the expected length of activity.

Maximum Duration

As indicated in the table above, J-1 scholars are limited in the maximum duration they are allowed to participate in exchange activities. These limits are inclusive of time spent in the same J-1 category at another J-1 sponsoring institution immediately before coming to Tufts. For example, a J-1 research scholar who has completed three years of activity at another university may transfer to Tufts, but only two years of eligibility would remain within that same category.

Permanent Employment Prohibited

Because the J-1 Exchange Visitor Program was created to advance educational and cultural exchange, the J-1 visa may not be used to sponsor individuals for permanent (ongoing / continuous) employment, such as tenure-level or tenure-track positions. In addition, the J-1 visa should only be used for academic or research positions that help to advance educational and cultural exchange. Positions that are largely administrative in nature are generally not permitted under the J-1 category.

Employment at Multiple / Non-Tufts Sites

A J-1 Exchange Visitor may be approved for occasional consultations and lectures at outside institutions provided these activities are consistent with and do not otherwise delay the ability of the Exchange Visitor to complete the original educational and cultural objectives of his or her program. The Exchange Visitor should consult with the International Center for information about employment for occasional lectures and consultations. If the Exchange Visitor will be engaged in ongoing activities at more than one site (whether inside or outside of Tufts), these activities must form a consistent program of educational and cultural exchange and approved at the start of the scholar's visit to Tufts.

• Assist with the initial J-1 scholar request (see request information in following sections) 90-120 days in advance upon reviewing the Exchange Visitor's credentials and the aforementioned Exchange Visitor category descriptions and limitations.
• Notify the International Center upon any delays and remind the J-1 Scholar to confirm their arrival with Tufts International Center within 30 days of their start date. Encourage J-1 Scholar to participate in J-1 Scholar Orientation to review important immigration requirements.
• Ensure that the scholar is engaging in their proposed activity in accordance with their J-1 program and aforementioned telework restrictions at the primary site of activity listed in the J-1 scholar request. J-1 scholars sponsored by Tufts in a teaching or research position should have a primary site of activity at a Tufts University department or entity. This does not include Tufts Medical Center. Scholars are only permitted to engage in employment and paid activities for the Tufts unit or location indicated in the primary site of activity.
• Review Maintaining J-1 Scholar Status information and collaborate with J-1 Scholar to notify the International Center in advance of changes in site of activity or employment (including short-term arrangements or off-site lectures) or payment not listed on the DS-2019, early completion or departure, leaves, requests for extensions or transfers.
• Encourage the scholar to participate in opportunities for cultural exchange along with academic or program activities.
• Contact the International Center in the event of serious issues involving a J-1 Exchange Visitor. The Department of State (DOS) requires J-1 program sponsors to ensure the health, safety, and well-being of J-1 Exchange Visitors. The International Center is required to notify the Department of State immediately of any issues impacting the health, safety, or well-being of an Exchange Visitor, investigations involving an Exchange Visitor's site of activity, or a problem or controversy that could be expected to bring the Department of State, the Exchange Visitor Program, or Tufts' Exchange Visitor program into notoriety or disrepute. Please contact the appropriate scholar advisor or email internationalcenter@tufts.edu to report any issues.

To be eligible to come to Tufts as a J-1 scholar in any scholar category, the individual must meet certain requirements:

• The scholar must be hired to a temporary teaching or research position (e.g., postdoctoral researcher, visiting professor) or have a faculty appointment to a temporary visiting scholar / scientist / student designation approved by the Dean of the school
• The scholar must have the minimum of a BA degree, or obtain a foreign credential evaluation indicating that they possess the US equivalency of a BA degree
• The scholar must have adequate financial resources, whether through Tufts employment or other sources, to meet day-to-day living expenses (see our Estimate of Expenses, next section)
• The scholar must have an insurance plan that meets the J-1 health insurance requirements
• The scholar must possess English-language proficiency sufficient to meet the requirements of participating in the J-1 program as well as functioning on a day-to-day basis, as determined by one of the following:
  1.  a recognized English language test
  2. signed documentation from an academic institution or English language school
  3. through a documented interview conducted by the sponsor either in-person or by videoconferencing, or by telephone if videoconferencing is not a viable option

12- and 24-Month Bars for J-1 Research Scholars and J-1 Professors

In addition to the above requirements, there are additional restrictions for individuals who have previously held J-1 status (whether at Tufts or another US institution) and intend to come to Tufts in either the J-1 Research Scholar or J-1 Professor category. Under the 12- and 24-month bars, any individual who was previously in the US in J-1 status may be prohibited from returning to the US as a J-1 Research Scholar or J-1 Professor for a depending on the individual's prior J-1 history:

• 12-month bar: Anyone who was previously in the US in J-1 status in any J-1 category (including any J-1 student category) is prohibited from returning to the US in the Research Scholar or Professor categories for a period of 12 months following completion of the prior J-1 program, unless the previous program was of a duration of six months or less
• 24-month bar: Anyone who was previously in the US in J-1 status as a J-1 Research Scholar or J-1 Professor is prohibited from returning to the US in the Research Scholar or Professor categories for a period of 24 months following completion of the prior J-1 program, unless the previous program was of a duration of six months or less

The International Center will review any prospective J-1 Exchange Visitor's prior immigration history to determine if either or both of these bars apply.

J-1 visiting scholars are eligible to arrive in the US up to 30 days before their program start date (as reflected on their Form DS-2019) to allow them to begin program activities by the indicated program start date.

In the event that a J-1 exchange visitor is not able to arrive by or on the program start date, the sponsoring department and/or the J-1 exchange visitor should consult with the International Center. While brief arrival delays past the program start date do not usually require corrective action, more significant delays may impact the scholar's arrival and ability to start their program activities:

• J-1 exchange visitors may request an amended DS-2019 form at any time a late arrival is expected, as long as the sponsoring department approves the new program start date. Please keep in mind that the program start date reflects the date that the scholar is expected to be able to commence program duties and activities.
• If the scholar anticipates that they will not be able to arrive more than 15 days after the indicated program start date, issuance of a new Form DS-2019 is required. The sponsoring department, the J-1 visiting scholar, and the International Center should identify a new program start date and a new DS-2019 should be issued and delivered to the scholar once a new date is determined.
• If no action is taken and the scholar is unable to arrive AND complete a J-1 check-in procedure with the International Center within 30 days after the program start date, the J-1 record will be deactivated, and the scholar will be ineligible to enter the US.

J-1 program start dates may be deferred to future days provided the J-1 scholar and the host department are committed to the program activity. However, if a J-1 scholar is unable to arrive due to protracted visa processing delays or delays due to other factors, departments and J-1 visitors are encouraged to review the ability of the J-1 scholar to participate in the intended program. If at any point it is determined that a J-1  scholar will not be able to arrive in the US and participate in an exchange program at Tufts, the sponsoring department and/or the J-1 scholar should contact the International Center to ensure that the record is canceled. Cancellation of the record due to inability to arrive is a non-prejudicial action that does not have any negative impact on the eligibility of the scholar apply for visas at a future date.

This delayed arrival policy is designed to minimize the likelihood that J-1 exchange visitors may face questions or difficulties upon arrival at a US port of entry if they are not able to arrive in the US by their program start date. In addition, J-1 arrival must be confirmed and J-1 records must be validated by the International Center no later than 30 days following the program start date. To ensure that all arrival procedures are satisfied in a timely manner, any delay of 15 days or more will require issuance of an amended DS-2019 with a new program start date.

J-1 scholars are sponsored for a particular period of time to pursue a temporary program of teaching, research, consultation, and other educational and cultural activities. Once a scholar's program has completed, as reflected by the expiration date on the scholar's Form DS-2019, the scholar has an additional thirty (30) day 'grace period' to prepare for departure from the US.

Early Termination or Completion

Departments and scholars are jointly responsible for notifying the International Center in the event of early completion of the J-1 program, if the program is completed more than 15 days prior to the original program end date. Early completion events include:

• Early completion of research or teaching goals
• End of program due to loss of funding
• Discontinuation or termination of the scholar's appointment, including paid appointments and courtesy appointments
• Voluntary discontinuation from program participation by the scholar due to personal, family or medical reasons

Transfer-Out

If a scholar intends to continue J-1 activities either before or upon completion of the their J-1 program at Tufts, the scholar is responsible for (1) notifying the sponsoring department to determine a program completion or end date; and (b) contacting the International Center with relevant dates and information about the new J-1 program and institution. The International Center will advise the scholar on the appropriate procedures for transferring their J-1 status to a new institution. In general, the scholar must provide written evidence that shows that the new program is consistent with the original J-1 objectives as well as the start and end dates for the new J-1 program. The International Center will also need the contact information for a J-1 scholar advisor at the new institution. The International Center will coordinate the transfer process with the scholar and the scholar's new J-1 institution. Departments do not need to process any J-1 transfer-out paperwork but should determine an appropriate termination date and advise the scholar to meet with the International Center to discuss the specifics of their intended plans.

Telework Policy for J-1 Exchange Visitors 

The U.S. Department of State requires that J-1 Exchange Visitor activities take place primarily in-person at the approved site of activity listed on the DS-2019. Remote work arrangements are permitted for a maximum of 40% of program activities (two days per five-day work week) in accordance with department or school policies regarding hybrid work.  Due to the expectation that J-1 Exchange Visitors must be able to substantially participate in on-site activities with limited remote work, Exchange Visitors are expected to reside in the Greater Boston area or in an area within reasonable commuting distance to their primary site of activity at Tufts University. Exceptions may be made for J-1 Exchange Visitors whose research activities requires work at offsite locations (an example might be an Exchange Visitor whose research requires physical presence at a fieldwork site). Please contact the International Center for more details.

The primary fees for J-1 scholars include International Center processing fees and the US government's SEVIS and DS-160 visa fee.

International Center Fees

J-1 scholars can include exchange visitors who are either employees of the University (e.g., postdoctoral fellows, visiting professors) or self-funded visitors invited to come to Tufts on a courtesy basis. International Center fees must be paid by the department if the J-1 scholar will be employed by the University. For self-funded scholars, the department may elect to pay the fee or require the scholar to pay the fee directly to the International Center.

• $650 for initial request for J-1 Scholar
• $350 for J-1 extension request, unless the extension is for a short-term extension of one month or less (waiver granted only once per scholar)

Schools that charge their own J-1 fees should advertise their fee schedules to the prospective visitors in advance. In no case may departments charge J-1 scholars processing fees if the scholar will be employed by the University.

Processing Fee Payment Methods

• International Center processing fees: Departments will be assessed International Center fees through IDRs (DeptID required) once the International Center has completed visa document processing for international scholars and employees. Tufts Medical Center departments will pay fees via check made payable to the Trustees of Tufts College.
• Self-funded J-1 scholars who are paying the International Center J-1 processing fee directly should do so using Flywire. The International Center has partnered with Flywire to streamline visa request fee payments for self-funded scholars. Flywire offers multiple payment options and excellent foreign exchange rates. Scholars who are already in the US may pay by a US bank check made payable to "The Trustees of Tufts College."

SEVIS and Visa Fees

Other J-1 fees are paid directly by the individual J-1 scholar prior to applying for a J-1 visa at a US consulate and/or entering the US.

• $220 I-901 SEVIS fee (one-time fee per stay as a J-1 scholar, paid prior to initial visa appointment and/or entry to US)
  • J-2 family members accompanying the J-1 scholar are not required to pay the SEVIS fee
• $185 DS-160 visa application fee (paid when scheduling visa appointment at US consulate; Canadian citizens are not required to apply for visas prior to entering the US)

Updated: August 3, 2023

To qualify for J-1 scholar status, the individual scholar must be able to document adequate financial resources for themselves and any eligible dependents for the minimums listed below. These minimums represent an estimate of annual expenses for living and personal expenses and health insurance. Actual needs may vary depending on the individual scholar's situation.

Scholars who are self-funded may document their financial resources in a variety of ways. Examples are listed below. Documents must clearly indicate the scholar's name, the date of the document, and the amount of financial resources available to the scholar.

• Personal or family bank statements
• Letter from employer indicating salary continuation or financial support for the scholar's research activities at Tufts
• Government or other organizational scholarship or award letter
• Financial support from a Tufts University department

Scholars who will be employed at Tufts may present their Tufts offer / appointment letter indicating salary information.